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Office Manager
Job Description:
ESSENTIAL JOB FUNCTIONS
Supervises business professional staff members at assigned work site, including hiring, training, delegating work, evaluating job performance, and assuring continuity/back-up of site’s business operations.
Maintains site’s business systems and processes (e. g., scheduling, filing, data entry, billing, daily deposits, HIM functions), consistent with SCS’s standardized business practices; regularly evaluates site’s business systems and processes to ensure adherence to SCS’s standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.
Runs, or ensures that others run, miscellaneous daily, weekly, and monthly reports (e. g., site productivity and caseload) and, upon request, special reports (e. g., no-show, billable services by individual staff); assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies.
Performs, or oversees performance of, variety of administrative functions, including typing from various sources; data entry, validation, generating purchase requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.
Coordinates maintenance and repair of work site and equipment and manages inventory of office supplies.
Serves as work site’s liaison to Human Resources as needed.
Serves as work site’s liaison to Payroll.
Serves as work site’s liaison to Accounts Receivable, performing various billing functions (e. g., grants, case management)
As needed, monitors site’s fiscal status and participates in planning/budget development process.
EDUCATION
High School diploma or equivalent
Up to eighteen months of education or training beyond high school in Personnel Administration or Office Administration or a related field, preferred.
EXPERIENCE
Four to six years administrative experience, performing secretarial or business professional tasks.
Experience supervising others performing similar business work preferred.
REQUIREMENTS
Advanced knowledge of Microsoft Office Suite.
COMPANY OR PERSONAL VEHICLE USAGE: No
Time Type:
Full timeThe agency ensures all notices, employment, advertisements, information pamphlets, research reports, and similar public notices prepared and released by the agency include a statement identifying the appropriate source of funds for the project or service. (i.e. funding is in whole or in part from federal, CHFS, or other state funds)
It‘s More Than a Career; It’s a Purpose!
Join a team dedicated to transforming lives and strengthening communities. At Seven Counties Services, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.
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Competitive Compensation
Competitive salaries with regular performance reviews
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Comprehensive Benefits
Health, dental, vision, and life insurance coverage
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Professional Development
Continuing education, training, and career advancement
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Work-Life Balance
Flexible schedules, paid time off, and wellness programs
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Retirement Planning
403(b) retirement plan with employer match
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Meaningful Work
Make a real difference in your community every day
Our Cultures & Values
At Seven Counties Services, we believe that our employees are our greatest asset. We foster a culture of compassion, integrity, respect, excellence, and innovation.
Our team members work in a supportive environment where professional growth is encouraged, diversity is celebrated, and every voice matters.
Compassionate Care
We lead with empathy and understanding in everything we do
Collaborative Environment
Together we achieve more through teamwork and mutual support
Continuous Learning
Invest in your future with ongoing training and development
How Does Our Hiring Process Work?
Your journey to a meaningful career starts here
1
Find a job that interests you
Browse our open positions and find roles that match your skills and interests
2
Apply online and create a Workday account
Complete your online application and upload your resume and credentials
3
Speak with a member of our talent acquisition team
Connect with our recruiting team to discuss the opportunity and next steps
4
Interview with the hiring manager(s)
Meet with our hiring team to discuss your experience and career goals
5
Accept the job offer
Review and accept your offer to join the Seven Counties team
6
Complete Onboarding tasks
Complete onboarding and start making a difference in your community
Student Opportunities
Launch Your Career With Us
Seven Counties Services is proud to partner with universities and educational programs to provide meaningful internship and practicum experiences.
Gain hands-on experience in behavioral healthcare while making a real impact in the community.
Clinical internships for counseling and social work students
Psychology practicum and doctoral placements
Nursing student clinical rotations
Administrative and research internships
